March 2023 CONVOCATION
     
     

Information and Important Deadlines for March 2023 Convocation

The following is a summary of important deadlines. For more information, please refer to the UTAR Convocation Website at https://convo.utar.edu.my

Convocation Tasks to Complete Commencement DateDeadline

(A) PREPARATION FOR GRADUATION

A1. CONVOCATION ATTENDANCE & PAYMENT

A1.1 Online Registration (For Venue, Date of Collection, Size of Convo Attire Etc.) (For Graduates Attending Convocation)
(UTAR Portal, https://portal.utar.edu.my/)

Thu 02.02.23

Thu 16.02.23

A1.2 Convocation Online "Application For Refund of Convocation Attire Deposit" (For Graduates Attending Convocation)
(UTAR Portal, https://portal.utar.edu.my/)

Thu 31.03.22

A1.3 Payment Of Graduation Fee
(UTAR Portal, https://portal.utar.edu.my/)

Thu 02.02.23

Thu 16.02.23

A1.4 Graduation Non-Attendance Form (For Graduates Not Attending Convocation)
(Click Here)

Thu 02.02.23

Thu 16.02.23

A1.5 Deferment of Convocation Ceremony (For Graduands apply to defer the convocation)

     A1.5.1 Application & Payment for Deferment of
     Convocation Ceremony
     (Click Here)

Thu 02.02.23

Mon 06.03.23
12 noon
A2. TESTIMONIALS FOR GRADUATES (Alumni Portal, https://www2.utar.edu.my/alumni/alumniTestimonial2.jsp)

A2.1 Online Verification Of Testimonial And Request For Rectification Of Testimonial (Without Charges)

Thu 02.02.23

Thu 16.02.23

A2.2 Requests For Verification & Rectification Of Testimonial Content Deadlines:

     A2.2.1 Requests made after 16.02.23:
     Admin charge of RM5 per request

Fri 17.02.23

Wed 31.05.23

     A2.2.2 Requests made after 31.05.23:
     Admin charge of RM20 per request

Thu 01.06.23

A2.3 PRINTING OF TESTIMONIALS BY GRADUANDS

     A2.3.1 Without Rectification

Thu 02.02.23

Wed 31.05.23

     A2.3.2 With Rectification

Fri 17.02.23

Wed 31.05.23

A2.4 REQUEST FOR PRINTING OF TESTIMONIALS BY DEPARTMENT OF ALUMNI RELATIONS AND PLACEMENT: ADMIN CHARGE OF RM5 PER REQUEST

Fri 17.02.23

A3. GRATITUDE MESSAGE

A3.1 Online Submission of Gratitude Message
(UTAR Portal, https://portal.utar.edu.my/)

Thu 02.02.23

Thu 09.03.23
A4. SUBMISSION OF PORTRAIT PHOTO FOR CONVOCATION CEREMONY

Thu 16.02.23
A5. SURVEYS

The following two online surveys must be completed:

A4.1 UTAR ALUMNI SURVEY

Thu 10.02.22

Tue 31.05.22

A4.2 MOHE TRACER STUDY
MOHE Website : http://graduate.mohe.gov.my/skpg1/default.aspx

Thu 24.02.22

Tue 31.05.22
A5. SUBMISSION OF PORTRAIT PHOTO FOR CONVOCATION CEREMONY

Kindly login using UTAR email account to submit your photo through the submission link below: https://forms.gle/eJuVUDHNP3tiRK3m7

Fri 18.02.2022
A6. COLLECTION OF CONVOCATION ATTIRE

A6.1 Collection of Convocation Attire, Barcode Card and Guest Entrance Card as pre-registered venue/campus

EITHER
Sat 19.03.22
9.00am - 5.00pm
OR
Sun 20.03.22
9.00am - 5.00pm

 

(B) CONVOCATION DAY

B1. DRESS CODE

B2. CONVOCATION CEREMONY PROCEDURES FOR REGISTRATION & ROBING

B3. CONVOCATION ETIQUETTE

(C) AFTER CONVOCATION

C1. RETURNING OF CONVOCATION ATTIRE, COLLECTION OF STAGE GRADUATION PHOTOGRAPHYS

C1.1 Returning of convocation attire after your convocation session At Heritage Hall, A001

9.30am to 6.00pm

C1.2 Otherwise

Returning Of Convocation Attire At The Campus You Opt To Collect Your Stage Graduation Photographs

Mon 28.03.22
2pm to 5pm

C1.3 Collection of Souvenir Items for Graduates who are

     (i) Attending convocation at Heritage Hall,
     after convocation session & after returning of convocation attire

On the day you opted to return your convo attire

     (ii) Not attending convocation at Department of Alumni Relations
     and Placement (DARP) Sungai Long Campus Office

Thu 31.03.22
9.00am - 5.00pm

Tue 31.05.22

C1.4 Stage Graduation Photographs
     At the campus you opt to collect convocation attire.

     After 28.03.22 onwards,
     At UTAR appointed official photographer office.

Mon 28.03.22
2.00pm to 5.00pm

C2. COLLECTION OF DEGREE CERTIFICATE (DC) & ACADEMIC TRANSCRIPT (AT)

C2.1 (a) Attending convocation

     o at A001, Heritage Hall, after convocation session

9.30am to 6.00pm

     o For graduates who have pre-registered online at the venue campus
     you opt to collect your Stage Graduation Photographs*

Mon 28.03.22
2.00pm to 5.00pm

     o After 28.03.2022
     at Division of Examinations and Awards Office
     (according to the pre-registered venue/campus you opt to collect
     your stage graduation photographs)

29.03.2022 onwards
9.00am to 5.00pm

C2.1 (b) Not attending convocation

     o at Division of Examinations and Awards Office (Sungai Long Campus)

Thu 31.03.22
9.00am - 5.00pm

C3. PHOTOGRAPHY

C3.1 Taking personal photographs by UTAR appointed official photographer (Optional) on your convocation day

9am to 6pm



* For those graduates who failed to register online of the campus for the collection and returning of the convocation attire, the degree certificate and academic transcripts together with other documents (if any) will be sent back to Division of Examinations and Awards at Sungai Long Campus on the next working day after the end of the convocation ceremony.

For enquiries:

Please refer to FAQs at http://convo.utar.edu.my or
Contact Department of Alumni Relations and Placement, during office hours only from 9:00 AM to 5:00 PM, Mondays to Fridays at

Sungai Long Campus office: 03 90860288 ext 874, 866, 868 or 213
Kampar campus office: 05 4688888 ext 2506, 2537 or 2545
DARP Hotline : 016-2233820 email: alumni@utar.edu.my